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Customs Bulletin and Decisions. In addition, the university maintains its own recordkeeping requirements in order to document its commitment to, and compliance with, export control regulations generally. This content is restricted to site members. New users may register below. Border Security. Keeping records for VAT - invoices, VAT account, signing up for Making Tax Digital for VAT, sales and purchase records for reclaiming VAT. Find out more about managing your small business records. I would like to keep import records electronically as PDFs on our company’s drive, with the broker serving as a backup. Background . Import record-keeping requirements are prescribed in Customs' regulations 19 C.F.R. All parties to the export transaction (owners and operators of export carriers, USPPIs, FPPIs and/or authorized agents) shall retain documents pertaining to the export shipment for five years from the date of export. V. Procedure Types of reporting required by the export regulations are based on: the use of license exceptions when exporting, specific record keeping requirements called out on a license as part of license conditions, or If you are an existing user, please log in. 2. § 762.6 Period of retention. Record Keeping Requirements Import Records. Prescribed goods—or goods included in a class of prescribed goods—include: 1. dairy products 2. eggs and egg products 3. fish and fish products 4. fresh fruit and vegetables 5. grains and seeds 6. hay and straw 7. live animals 8. meat and meat products 9. organic produce 10. plants and plant products. To mitigate government penalties and simplify the record-keeping process, complete and submit the required documentation electronically via CERS or G7 EDI. License Exemptions Often times, the need to apply for an export license can be avoided if the university is eligible exemption. As a general rule, any record required to be made, kept and rendered for examination or inspection under Part 163 must be kept for 5 years from the date of entry (which includes a reconciliation), if the record relates to an entry, or 5 years from the date of the activity which required creation of the record. Except as otherwise provided, any record required to be made, kept, and rendered for examination and inspection by Customs shall be kept for 5 years from the date of entry, if the record relates to an entry, or 5 years from the date of the activity which required creation of … Organized in a data driven improvement cycle RDMAICS (Recognize, Define, Measure, Analyze, Improve, Control and Sustain), check the… Drawback also requires the identification of the exports. All KU personnel involved in export, import, shipping transactions must maintain accurate, complete, and consistent records of all exports for at least five years, as required by U.S. law. § 762.2 Records to be retained. An approved arrangement covers all the commodities that the establishment wants to export and the requirements of destination markets. When a business professional uses a customs broker, he or she must keep records for a minimum of two years. 2. eRuling Requirements. 1484), the importer of record is responsible for using reasonable care to enter, classify and determine the value of imported merchandise and to provide any other information necessary to This training program will help attendees ensure their business is meeting the necessary retention requirements under Part 762 of the EAR. If you’re a responsible ITAR exporter, record keeping is far and away your best tool to avoid fines and penalties from an audit. 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